REQUEST FOR PROPOSAL (RFP) FOR ARCHITECTURAL SERVICES Historic Preservation Architectural Services for: The Robert “Bob” Hicks House and The1906 Mill House of Washington Parish in the city of Bogalusa, Louisiana.
RELEASE DATE: 8/17/2018
DUE DATE: 9/12/2018
The Robert “Bob” Hicks Foundation is seeking a qualified Architectural Design Firm or an Architect to provide architectural services for a Preservation & Restoration Project funded through a 2018 African American Civil Rights Grant from the National Park Services (NPS) and will be completed in collaboration with the Louisiana Division of Historic Preservation.
The Architect or Firm should submit one (1) printed proposal and one (1) digital copy as a single PDF file on a flash drive labeled: “RFP Architectural Services; The Robert “Bob” Hicks Foundation”. The proposal should be POST MARKED by 5:00pm CST, Wednesday September 12, 2018. MAIL TO: The Robert “Bob” Hicks Foundation 2682 S. Columbia Rd. Bogalusa, Louisiana 70427
I. SCOPE OF SERVICE: As required by the grant, the services will entail producing site plans, creating drawings; architectural renderings, maps and a complete set of construction drawings with specifications for: Interior and Exterior Restoration:ceilings, floors, wall/entryways, roof, windows and doors, masonry work, driveways, handicap ramps and sidewalks. HVAC and Electrical, Plumbing upgrades, Asbestos and Lead Abatement, ADA Accessibility upgrades, Flood proofing and mitigation, Site Landscaping as required, Furniture and fixtures.
II. PRE PROPOSAL SITE VISIT: Scheduled for Wednesday, August 29th at 1:00pm,(CST) at the property site: 924 East Robert “BOB” Hicks St. Bogalusa, La. 70427 All potential Architects are encouraged to attend.
III. PROPOSAL FORMAT: Proposals should contain the following sections and be arranged in consecutive order: • Executive Summary; an outline of the contents of the proposal and a summary of the proposed services. • Scope of Services;Describe in detail how services will be provided, a detailed listing & description of tasks and deliverables. • Experience and Capacity to include any Secretary of Interior’s Standards for the Treatment of Historic Properties and Federally funded projects; and assisting entities in becoming a National Landmark property. • Personnel Listing; Show involved individuals with resumes and specific applicable experience. • Cost/Fees; Indicate proposed cost of service including a description of how costs were determined; hourly rates; break down into discrete tasks and project phases; timelines, list proposed payment billing schedule; if applicable and list charges per classification of employee.
IV. EVALUATION OF PROPOSALS AND SELECTION OF ARCHITECT: Proposals will be reviewed by an Evaluation Panel made up of representatives of The Hicks Foundation, The La. Division of Historic Preservation and the NPS. The Evaluation Panel may select a “short list” of qualified Architects and/or Firms for a Formal Interview. You will be notified by the end of day on September 19, 2018
V. EVALUATIONS: Evaluations will be based on required criteria, Proposal price, qualifications and experience in historic preservation, (specifically related to work that meets the Secretary of the Interior’s Standards for the Treatment of Historic Properties), membership in Architect Institute of America (AIA). Small, women-owned, and minority-owned business enterprises are encouraged to apply. Selected candidates will be subject to final approval by the NPS.
VI. REQUESTS FOR CLARIFICATION: Prospective Responders shall direct inquiries or questions in email form to: Barbara Hicks Collins; Email ID: email@example.com Responses to Questions will be posted on The Robert Hicks website; Roberthicksfoundation.squarespace.com
VII. REJECTION OF PROPOSALS: The Hicks Foundation reserve the right to reject any RFP on the basis of the proposal submitted.
VIII. ADDENDUM TO THE RFP: If any addendum is issued for this RFP, it will be posted on The Robert Hicks website: Roberthicksfoundation.squarespace.com
Point of Contact: Barbara Hicks Collins, Project Director: 504-237-4656 Email:firstname.lastname@example.org
Questions and Answers
Question: Do you have a budget for the Preservation and Restoration project that we saw an advertisement for last week?
Answer: Yes: we have a tentative budget for the Restoration/Preservation Project but it is based on several contractors’ assessments of various parts of the restoration project. The committee elected not to disclose the budget as we are interested in and will value your professional assessment of the actual costs for a project that involves the restoration of the two houses to their condition during the historically relevant time periods.
Question: How is the Project funded?
Answer: This Preservation & Restoration Project is funded through a 2018 African American Civil Rights Grant from the National Park Services (NPS) which will be completed in collaboration
with the Louisiana Division of Historic Preservation
Barbara Hicks Collins